Electronic signature services

Certified storage services

Nowadays, we are seeing an increasing demand for the validity of the digitisation of documents received on paper support to be recognised, allowing the substitution of original documents on paper by the corresponding files containing the graphic images of the same and, consequently, the destruction of enormous amounts of paper that constitute original documents can be authorised, with the consequent savings in document management and file handling, so favouring the reduction of costs. However, this digitisation must take place without reducing the security and documentary guarantees which, as proofs, are provided by original documents on paper which they are intended to replace, in whose support they are usually sent and received by business or professional people.

Many countries already have regulations in this respect allowing registered digitisation systems that allow them to balance the public interest represented by the Administration and the interests of those entrepreneurs and professionals who wish to have an archive or IT document database that compiles all the graphic images of the invoices and other documents or proofs on paper, which must be kept throughout the validity period of the document.

These systems are generally based on the addition of an electronic signature and/or a time marker (Timestamp), typically provided by a trusted third party.

Edicom has currently developed different specific normative solutions as a response in three of the countries where it operates and we shall continue to develop and acquire the necessary homologations in those places required by our clients:

In Italy:

• DECRETO DEL PRESIDENTE DELLA REPUBBLICA 28 dicembre 2000, n. 445 ." Disposizioni legislative in materia di documentazione amministrativa. (Testo A)." pubblicato nella Gazzetta Ufficiale n. 42 del 20 febbraio 2001- Supplemento ord. n. 30.
• DECRETO DEL PRESIDENTE DEL CONSIGLIO DEI MINISTRI 13 gennaio 2004 . " Regole tecniche per la formazione, la trasmissione, la conservazione, la duplicazione, la riproduzione e la validazione, anche temporale, dei documenti informatici ". (G.U. n. 98 del 27-4-2004)
• DECRETO 23 gennaio 2004. "Modalità di assolvimento degli obblighi fiscali relativi ai documenti informatici ed alla loro riproduzione in diversi tipi di suppporto. (G.U. 3 febbraio 2004, n. 27)

In Mexico:

• Official Mexican Standard NOM-151-SCFI-2002 . Commercial Practices - Requisites to be fulfilled for data message conservation.

In Spain:

• ORDER EHA/962/2007, of 10th April , whereby certain rulings on digital invoicing and electronic conservation of invoices are developed .